§ 6-26. Records.

(a)

Each organization licensed to conduct raffles, chances, or poker runs shall keep records of its gross receipts, expenses and net proceeds for each single gathering or occasion at which winning chances, hands, or scores are determined. All deductions from gross receipts for each single gathering or occasion shall be documented with receipts or other records indicating the amount, description of the purchased item or service or other reason for the deduction, and the recipient. The distribution of net proceeds shall be itemized as to payee, purpose, amount and date of payment.

(b)

Gross receipts from the operation of raffle programs or poker runs shall be segregated from other revenues of the organization, including bingo gross receipts, if bingo games are also conducted by the same nonprofit organization, pursuant to license therefor issued by the department of revenue of the state, and placed in a separate account. Each organization shall have separate records of its raffles or poker runs. The person who accounts for gross receipts, expenses and net proceeds from the operation of raffles or poker runs shall not be the same person who accounts for other revenues of the organization.

(c)

Each organization licensed to conduct raffles or poker runs shall report within 45 days after the conclusion of each raffle or poker run to its membership, and to the licensing local unit of government, its gross receipts, expenses and net proceeds from raffles or poker runs, and the distribution of net proceeds as required in this section.

(d)

Records required by this article shall be preserved for three years and the organization shall make available its records relating to operations of raffles or poker runs for public inspection at reasonable times and places.

(Ord. No. 1996-2, § 1.7, 4-9-1996; Ord. No. 2015-06-31, § 10, 6-11-2015)

State law reference

Similar provisions, 230 ILCS 15/6.